Event Suppliers/Vendors: They Can Make Or Break Your Event! – Learn How To Choose Wisely

When trying to plan a great event, you have to be careful. Make sure you are using the right vendors to help you.  There are a lot of different people out there that only want to take your money. You need to make sure that you are protecting yourself and your event when you decide to use them.
Planning the perfect event for any reason is something that anyone wants to do.  It is not always easy; however it is something that you have to take seriously because you want to make sure that you are getting the most for your money, and put on a great event.
Canvass for the prices of what you need. For example, if you need fifty table clothes, don’t get them at the first store that you come to, call at least three suppliers and ask their prices on that same item. That item could be just $1 cheaper at another store, and shipped free, compared to paying $1 more for each table cloth and to have to pay shipping as well. This way, you’ll be able to save some money.
Look for items that you can reuse at other events. For example, let’s go back to the table cloth order. Consider things like; will you be able to launder the items, cheap, and reuse them again at another event? This is a good idea if you are going to be an event planner or put on a lot of different events in the next few months or years. While it could be a little more costly up front instead of using paper, you have to look at the number of times you can use these table clothes, and the price you would pay each time if you were to use paper. Remember, savvy affairs and events are not the place for paper anyway, so you might end up buying paper table clothes for four events, and then still have to purchase those linens for another event.
A supplier can make or break your event, just by not showing up. You need to keep a list of supplies that are local so that if in case you find that your supplier doesn’t ship or doesn’t show, you can purchase what you need, without waiting. You always need a backup plan. For example, the 125 paper table clothes you order online that are blue and green; can you get them anywhere else locally, within fifty miles, even if it costs more? If your supplier doesn’t show, or doesn’t ship and it is the day of the event, you need to send someone to your backup, and get what you need. Don’t let anyone hold you up from being successful.
Hold people to their contracts, to what you ordered. If you ordered 100 green cloth napkins and 40 black napkins for centerpieces, and they have your products shipped but in backward amounts, call the supplier. Tell them you want a big discount or you are going to refuse to accept the shipment. Make your point known. If you have to put up with items that are wrong, then get a discount; get money back on the overall deal. Make it or break it that is the name of the game. You can be strong with vendors, remember you are paying their bill and you don’t have to pay for what is right. Make the vendor or supplier work for your money.
You should avoid vendors and suppliers who are always running late. Avoid suppliers that do not deliver what you order, and in the quantities that you always order. Keep a running list of suppliers that will put you on top of everything from forks, to tables, to food, to lighting and candles. Always know where you bought the last item and at least one other supplier for that item so your events will ‘go off’ without a hitch.



It’s hard to find a supplier that will move mountains for you, but you need to look at it in two different lights. If you are nice to your suppliers and you are able to build a trusting relationship, both of you can benefit. There is a reason for a supplier to go the extra mile for your event and it comes in the form of good reputations and recommendations. However, you need to build a trusting relationship by using the one supplier each time. After use, they will know you better and care for you. Regulars always get the special treatment, but you have to build the trust the get that type of supplier.

You should know that your supplier wants to build relationships with its clients. This is important because you are already half way to building a trusting and strong tie. The other part depends on you. You have to explain what you want, but go about it in a good way. Don’t call them upset because something didn’t work out. That is when you talk in a low and calm voice and ask what can be done.

To get a supplier that will move mountains for you, you have to realize the difference between being nice and kissing up. You don’t need to kiss up, but you need to be respectful and show some curtsey. You can say things that are negative without saying it in a negative way. Meaning, you can state that your upset, but not to the point where it offends someone. The trick to not offending anyone is to personalize compliments and then de-personalize negative compliments. This way no one will offend by anything that you say.

Now, there are a lot of suppliers who think the world of themselves and tend to be easily offended and disrespectful. These suppliers are harder to build a relationship with. They aren’t willing to build a relationship or go the extra mile for anyone. This is when you look for another supplier who is willing to work with you. How do you do this? Well, begin to ask around. Ask your friends, co-workers, and family whom you should hire to do the work. This way you can make a business relationship with a supplier who is friendly and willing to help you with your event or party. They may not want to move mountains for you, but they will want to work with you.

Once you find a supplier who wants to work with you, you will want to state the type of business relationship that you are looking for. You should talk to the supplier and tell them that you are looking for someone who will be loyal and help them deliver a great party. You will want to tell them that they will get all your business if they do a good job with you. You may even want to sign a contract stating that you will only work with them until the other party has shown clear signs of disrespect and low quality. This is what will help form a lasting business relationship. Once you have a long lasting business relationship, you will find that they are willing to do whatever it takes to make you happy.

There is a lot of work to do with building business relationships with other businesses. You need to be willing to make a lasting impression and be respectful to the supply. They too need to be willing, loyal, and respectful for the relationship to work to your advantage. You need to make sure that you put a lot of time and effort into the relationship or it will not work.